This web site will assist human resources (HR) specialists within the Department of Agriculture (USDA) find surplus letters quickly. Below is a listing of the contact information on current CTAP letters, including state, city, human resources’ contact names (one primary and one alternate contact) and phone numbers, current series and grade, and date of eligibility.
In order to ensure that no CTAP eligible is overlooked, the following instructions are required:
Submission of Information
The USDA HR offices will be responsible for submitting the above-mentioned contact information when a surplus letter is issued or rescinded, or once the employee is separated. When a mission area/agency HR office receives updated information regarding the status of an employee, he or she must e-mail and/or fax the information to the Office of Human Resources Management (OHRM). The HR contact information needs to be received by OHRM within two business days of receipt of the surplus letter issued. OHRM will have three business days to post the HR contact information on the CTAP web site.
Mission area/agency HR staff needs to check the CTAP web site continuously, to ensure information is current and accurate. OHRM will ensure that the HR contact information is implemented, updated, and maintained on the OHRM web site. The CTAP information has been incorporated in the revised USDA CTAP Departmental Regulation.
Format of Contact Information
The format for submitting information may be just a straight list of the state, city, human resources’ contact names and phone numbers, current series and grade, and date of eligibility. It is imperative to identify your alternate. An example is shown below:
Current CTAP Letter Issuance
State: DC
City: Washington
HR Contact: Jennifer Roberts, Phone Number: (202) 720-####
Alternate HR Contact: Michael Smith, Phone Number: (202) 720-####
Series: 0301
Grade: 13
Date of Eligibility: November 16, 2023
Office of Human Resources Management Contact Information
HR Specialists should send additions and deletions to:
Jennifer Sweet
E-mail: Jennifer.Sweet2@usda.gov
SURPLUS LETTERS ISSUED
April 3, 2024
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City |
HR Contact and Alternate Name |
HR Contact and Alternate Telephone Number |
Series/Grade |
Date of Eligibility |
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Alabama |
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Alaska |
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American Samoa |
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Arizona |
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Arkansas |
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California |
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Colorado
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Connecticut |
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Delaware |
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District of Columbia |
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Florida |
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Georgia |
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Guam |
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Hawaii |
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Idaho |
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Illinois |
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Indiana |
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Iowa |
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Kansas |
Liberal |
Michelle Miller Alyssa Scott |
612-852-7611 612-852-7667 |
1863-07 |
04/03/2024 |
| Kansas |
Liberal |
Michelle Miller Alyssa Scott |
612-852-7611 612-852-7667 |
1863-07 |
04/03/2024 |
| Kansas |
Liberal |
Michelle Miller Alyssa Scott |
612-852-7611 612-852-7667 |
1863-07 |
04/03/2024 |
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Kentucky |
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Louisiana |
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Maine |
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Maryland |
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Massachusetts |
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Michigan |
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Minnesota |
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Mississippi |
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Missouri |
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Montana |
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Nebraska |
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Nevada |
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New Hampshire |
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New Jersey |
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New Mexico |
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New York |
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North Carolina |
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North Dakota |
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Northern Mariana Islands |
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Ohio |
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Oklahoma |
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Oregon |
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Pennsylvania |
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Puerto Rico |
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Rhode Island |
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South Carolina |
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South Dakota |
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Tennessee |
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Texas |
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U.S. Virgin Islands |
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Utah |
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Vermont |
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Virginia |
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Washington |
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West Virginia |
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Wisconsin |
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Wyoming |
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